You know that planning an event takes a lot of work. It’s about selecting the perfect location in addition to setting up the equipment to make your guests feel comfortable, and making the event memorable. This is something that many do not realize: Events can produce an enormous amount of waste, and require massive amounts of energy.
It’s the right time to change. More and more, people are realizing that events do not necessarily have to leave an enormous environmental footprint. It doesn’t matter whether you are organising a hybrid conference or a small gathering offsite planning a sustainable event, it is the most effective choice you can create.
Why Green Your Event?
This number may surprise you. A 3-day event that is attended by 500 people can generate 2,835 kilograms of waste and consume almost 300,000kWh of electricity. This is not only huge, but it’s also a huge chance to make improvements.
Today’s customers are interested in sustainability. They would like to see their favorite brands and businesses walking the talk. If you are taking steps towards sustainable event planning, you’re not just helping the environment but making your audience aware that your values transcend the stage or the screen.
Cut the clutter: Simple Waste Management Wins
Let’s start by removing waste. The pile of garbage that is left during events can be the best gold mine. It includes items that are used only once such as food leftovers or printed materials. It can also include brochures that no one reads. Recycling waste in a sustainable manner is easier than you might think.
Here are some adjustments that will go long ways:
1. Choose compostable or recyclable alternatives to plastic cups and other kitchen utensils.
2. Use QR codes or event apps instead of printed publications.
3. Donate leftovers If you’re working alongside caterers, make arrangements to donate leftover food to local charitable organizations.
4. Make recycling stations available to help people to dispose of their objects in a responsible way.
It is about progress not perfection. Each piece of waste that you eliminate or reduce can be considered a victory.
How to manage energy like professional (without being one)
You don’t need to be an engineer to make smart choices regarding energy. The first step in making a change is to just be aware about the amount of power that events consume. And when we talk about energy management event strategies, it doesn’t mean sacrificing comfort or tech it means being mindful of how you use them.
Here are some simple ways to reduce energy usage:
1. Choose venues that have been certified as environmentally sustainable or that use renewable energy sources.
2. Use LED lighting and energy-efficient equipment for AV and displays.
3. Hosting virtual or hybrid elements will decrease the need for travel and places.
4. Simple is best Setups that are elegant often use less power anyway.
Create an experience with the same impact, but using less resources.
GreenUP Checklist GreenUP Checklist Your Secret Weapon
GreenUP Checklists can simplify your life when you’re not sure where to start. The GreenUP Checklist breaks down steps to a sustainable event into easy-to-follow steps regardless of whether you’re working with suppliers on eco-friendly material or encouraging attendees to take public transportation.
The checklist is based upon the United Nations Sustainable Development Goals so that you can be sure you are aligning yourself with something greater than the event you are attending.
You Have the Power to Make a Difference
It’s not about perfection and being a conscious participant. You can aid in helping the industry move to better conditions by taking one or ten steps.
They’ll be remembering your fantastic speakers, the fun interaction and the fact that your event was not outdated or inefficient. Let your guests know that caring for the environment is part of the overall event by leading with purpose.